Advice direct from our insurers, PPL and PRS

We have received a number of enquiries from instructors and our partners asking for advice on how instructors can continue to deliver their classes online. This advice is direct from our insurers, PPL and PRS.

If you are an instructor member of EMD UK and have your insurance with us then you are able to offer classes online. They can be 2-way streams ie you can see the participant and they can see you, you can offer one way streams, where they can see you but you cannot see them, and you can host pre-recorded classes on various platforms or your own website. Please remember that you still have the same duty of care as you would if conducting your normal face-to-face classes, so please include a disclaimer that each participant has to acknowledge and adhere to.

However as you will be using a third party to technically host your content, you will need to check that platform’s T&Cs in terms of what you can upload.  For example, if you use YouTube to host your content, YouTube have a blanket licence in place that covers ‘user generated content’, which loosely means individuals uploading innocuous content.  Anything that has been professionally made, was commissioned or includes branding will not be covered by YouTube’s licence and may be taken down.  This is because it would be classed as ‘synchronisation’ and would need approval from the publishers of the work.

Group exercise classes need two parts – a PRS licence is for venue to play copyrighted music (normal chart type music) and PPL credits which allow music to be used online as they do in community halls etc – usually paid for by the instructor (unless the class is in a leisure centre in which case it is down to the venue)

  • PRS part is now a Limited Online Music Licence (LOML) purchased by the instructor to allow online delivery via Zoom/Skype etc
  • Copyrighted music – Interactive Webcast – Limited Online Music Licence (easy and straightforward) PLUS a sync licence (not straightforward and potentially expensive as it is on a track by track charge and permission from the Publisher/Rights Owner).
  • PPL-free music – LOML licence to deliver online music – Yes, but no PPL credits needed. PPL-free means that there is no sound-recording royalty but there would likely still be a composition royalty. So a LOML would still be required.
  • Licence-free music – This would depend on the licence-free agreement/guidelines from the rightsholder. For example, it may be licence free for some usages and not others. But in our case, it USUALLY includes the agreement to use online, but the instructor needs to check before use.
  • Non-Copyrighted music – Public Domain work would not require licensing. Please ensure all elements of the work are public domain (e.g arrangement of composition)
  • No music playing – easiest option as no costs or headaches. No licence required.

The PPL fees you pay via EMD UK are still applicable as they are now and do not need any further change.

Should you require any further guidance on the above please don’t hesitate to get in touch either on 01403 266000 or via support@emduk.org. If you would like to be able to continue your business and join other instructors, our group exercise insurance starts from £38 per annum and we also get you a discount on PPL fees rather than going direct.